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Editing will come later. Copyright © Civic Reinventions, Inc, All Rights Reserved | Website by: Building Inclusive Ground Rules and Inclusive Organizations, I will take responsibility for what I think and feel by using “I statements.”. Listen from the “We” but speak from the “I”. Think of the meetings you have participated in over the past year. Invite each person to share one core practice. Participants come to these meetings with different assumptions about leadership, communication, and power. A little bit of structure will ensure that you get more done. Get the meeting agenda, tasks & decisions instantly in your mailbox. This is a public discussion, not a debate. Some cultures believe silence means consent; others the opposite. Exhibit zero tolerance for interruptions. #2 No "Devil's 2. But there are times when you will need them. Ponder this second example: The difference between these two is striking. * Sample Ground Rules for a Facilitated Discussion (The HR Toolkit)  One Person speaks at a time and identifies the issues that are important for him or her to discuss as well as what he or she views the conflict to be. Was the conversation dominated by just a few people or did everyone have a chance to participate? Respect each other’s’ thinking and value everyone’s contributions. Team Meeting Ground Rules. Write these on a flip-chart pad so that everyone can see the list. If you haven’t established ground rules for your remote team’s virtual meetings (or if your rules need an update), here’s how to get started. The second version contains a core value: taking responsibility. Leaders, refrain from jumping right into the tactics. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. Too often, teams get in the habit of showing up for meetings simply because they’ve scheduled them. Failed to subscribe, please contact admin. I used to think that ground rules were necessary only when a group was dysfunctional or conflicted. This is a very important … Simply ask each committee or board member for one ground rule that they believe is important to follow to help make meetings more productive. Post the ground rules in a prominent place at every meeting. I was a member of a citizen advisory group organized to influence transportation services for older adults and persons with disabilities. Facilitating countless strategic planning meetings has taught me many positive lessons. Ground rules, or rules of engagement, are typically discussed and agreed to early during the formation of a team. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. Both uphold inclusion. Stay open to new ways of doing things, and listen for the future to emerge. Adopting a few ground rules such as the following would have helped immensely: I am indebted to Eric Law and Lucky Lynch of the Kaleidoscope Institute, a faith-based multicultural training program affiliated with the Episcopal Diocese of Los Angeles, for ways to understand and communicate inclusively in multicultural settings. In the event that one or more students try to draw the instructor into an emotional response, the ground rules for discussion can play a vital role, and the instructor can model constructive behavior in demonstrating how to unpack such a heated moment by reviewing what had led up to it, in pointing out differences between baiting, debating, and discussing, and/or steering the … The second statement tells you how to be inclusive, not only that you should. To contact an expert in your area, visit https://extension.msu.edu/experts, or call 888-MSUE4MI (888-678-3464). Step 3: Staff the Meeting for Maximum Contact Emotional meetings should be attended by at least two people, one who speaks and answers questions and one who will “staff” the presenter by: Michigan State University Extension educators offer educational programs for people who would like to develop or improve their leadership skills. Have people form pairs and exchange ideas. Simply ask each committee or board member for one ground rule that they believe is important to follow to help make meetings more productive. 2. If things get “too hot to handle,” anyone can call for a break. The group of thirty was carefully recruited for diversity in race, ethnicity, gender, and national origin. Team meetings are irreplaceable if a practice is to ever reach its full potential. It does not tell why or even how to behave. Were your ideas asked for, or better yet, were your ideas considered and thoroughly discussed? Communication protocols 6. They were prone to interrupting when the less culturally dominant attempted to speak. Click it to view the larger version and download it. Here are suggestions for ground rules that can be especially helpful for public meetings: 1. Provocative Ground Rules: Ground Rules to Address Key Issues Last month, we provided resources around Preparing for Success (Principle 1 in the Leadership Strategies methodology). For more information, visit https://extension.msu.edu. Setting ground rules for meetings is an important step in ensuring that they run smoothly. How do you establish these meeting rules? Show your Spartan pride and give the gift of delicious MSU Dairy Store cheese this holiday season! Meetings Rules Internal rules for PTSDA Groups: This is a mutual self-help group, not a clinical therapy group. Respect each others’ thinking and value their contributions. Each team member speaks for him/herself only 8. After five minutes in these groups, return to a plenary format. The purpose is notto win an argument, but to hear many points of view and explore many options and solutions. Turn OFF the microphone in meetings of more than three people. Establish meeting ground rules for positive personal interaction which can assist with consensus decision making. MSU is an affirmative-action, equal-opportunity employer. Respect Time Rules related to respecting people's time such as … Note the difference between the following I statements: The first version is preachy. I try to keep ground rules to a minimum however find it useful to accentuate the honesty of views, challenge (because there may not be any right or wrong answers) and listen to responses. Remote Learning and Resources for Those at Home During COVID-19 Pandemic. Note similarities and differences. We agree to call each other by our first names, not "he" or "she" or worse. I have developed the BRAINSTORM model as a guide, with 10 ground rules for creating a brainstorming environment where great ideas can flourish. 4. Here is a summary of Respectful Communication Guidelines. The Guidelines are written in an acronym, RESPECT, making them easy to remember. Granted, the process can be laborious and protracted. S = be SENSITIVE to differences in communication styles. Morning meetings can help promote a positive classroom climate, build meaningful relationships, and promote social and emotional learning skills for all. Enroll a group of people in embracing them, and you can together transform every meeting you have together. Establishing meeting guidelines and ground rules will lay the framework for positive personal interaction and better group decisions. Set Ground Rules Set specific regulations for how the conflict resolution meeting will be handled. Ground rules are more than a list of shoulds and oughts. Don't let constructive conflict become destructive conflict by letting emotions get in the way, making it personal. 4. Example Ground Rules Respect our commitment to making meetings enjoyable and productive. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. (1) Creating ground rules is a 5-10 minute investment resulting in engaged, productive, and more effective meetings. E = EXAMINE your own assumptions and perceptions. Refer to the ground rules at the beginning of each team meeting, during the critique, and during a team intervention. Check Out Scott’s Vlog, 12 Ground Rules for Better Strategic Meetings. Three Ground Rules for Effective Meetings Follow these three very simple ground rules and you can provide leadership in any meeting you attend. Use ground rules to help manage individual and group behavior during meetings and workshops. Jeffrey W. Dwyer, Director, MSU Extension, East Lansing, MI 48824. After several meetings with similar dynamics, more than half the members dropped out. 2. If … They may share or decline to speak. Listen with care instead of “building your story”. I have used them, and adaptations, in countless settings. You always turn it ON when you need to say something. Let’s be respectful to each other and show our support for one another. 3. Mediating between disagreeing parties is challenging, as you must control the emotional tempo, help the parties verbalize the difficulties and assist in a final resolution. Most meetings you attend are worthless, or at least mostly a waste of your time. Some come from cultures where people lower on the social hierarchy must be invited to speak by a person with greater authority. Men's and women's groups divide into two groups for personal sharing. Ground rules assist the P = PONDER what you hear and feel before you speak. The most common type of ground rule for meetings is a request for participants to avoid behaviors that may distract them and others such as the use of phones and consumption of food. Here is one way to speed up the process that I have found successful. “In small meetings, if you go more than five minutes without giving others the chance to speak, ask questions, add input on chat or whatever, they are going to start tuning out.” Only the latter embodies it in a way that is practical and concrete. The best ground rules engage all participants in their creation. When meeting attendees review these core values and practices at each meeting and commit to them, group behavior becomes more empathic, responsible, and appreciative of differences. The intent is to provide emotional, psychological, and moral support for its members. Review the entire list of ground rules and agree as a team to follow them to guide and improve the meeting process. Ground rules also provide the structure that promotes the values of the company. We will seek the perspectives of all by inviting each person to speak. R = take RESPONSIBILITY for what you say and feel without blaming others. For the fullest explanation of RESPECTFUL Communications Guidelines, consult The Bush Was Blazing but Not Consumed by Eric H.F. Law. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. Basic Ground Rules. 11. Use of the collaboration portal 2. In the event that one or more students try to draw the instructor into an emotional response, the ground rules for discussion can play a vital role, and the instructor can model constructive behavior in demonstrating how to unpack such a heated moment by reviewing what had led up to it, in pointing out differences between baiting, debating, and discussing, and/or steering the discussion into a more … Did you feel like a valuable member of the team? 3. Take five minutes. The term “discussion” is rooted similarly to … Furthermore, it gives a specific instruction on how to use I statements. Availability hours for contacting team members 4. To have a digest of information delivered straight to your email inbox, visit https://extension.msu.edu/newsletters. Treat each other with respect 7. Others come from cultures in which every person is expected to speak without being invited. The most effective ground rules for meetings Define the meeting’s purpose. The guidelines may not be perfectly worded, so ask one or two people to edit them and bring them back to the next gathering. We agree to take turns speaking and to try to not interrupt each other. Let everyone know what the agenda and ground rules are. Meeting Ground Rule #1: Stay in One Conversation The core values of your organization will move from a document into the very fiber and fabric of your group. How do you establish these meeting rules? 3. 4. Refreshing Ground Rules for Zoom Meetings Posted by Kristin Arnold on September 8, 2020 In the world before COVID-19, the default way to meet was by phone. October 18, 2012. Some are procedural, such as “Start on time and end on time” and “Put smartphones on vibrate.” Procedural ground rules are …  Each person should also be prepared with some ideas for solutions to the problem. Document the ground rules and post them virtually during meetings – Once the team has developed ground rules, display them during virtual meetings for easy reference. Here’re 7 ground rules for dealing with interpersonal conflict at … meeting to be posted on your website and be provided to your opposition. All of us have been in meetings dominated by a few people. Meetings can take place in person, over the phone or online. Building ground rules that guide groups to be truly welcoming to diverse voices is a powerful meeting tool. Be generative and use “Yes…and” thinking (not, “Yes…but”) Listen to understand. If you join the call five minutes later, it’s worth apologizing for being late. Processes for resolving conflicts and solving problems 5. Take a few minutes to check in on how people are doing. Bring a smile. Michigan State University Extension programs and materials are open to all without regard to race, color, national origin, gender, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status or veteran status. If you no longer have time to commit to the organization, then you should resign your position on the committee or board for someone else. Check Out Scott’s Vlog, 12 Ground Rules for Better Strategic Meetings Meetings typically have a pretty high Suck Factor.Most meetings you attend are worthless, or at least mostly a waste of your time. Among them is the power of starting out with an agreed upon set of meeting ground rules. “People report over 50 percent of their meeting time is wasted.” (1) Creating ground rules is a 5-10 minute investment resulting in engaged, productive, and more effective meetings. It is always OK to "pass" when you are asked to share a comment. Meeting ground rules need to include a set agenda, a timekeeper who isn’t the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. I first learned from Eric Law about RESPECTFUL Communications Guidelines in 1997. The purpose of the meeting will be evident in the invite and placed where participants can see it. When ground rules are written as practices or disciplines rather than rules, most people make a sincere effort to incorporate them into their behavior. The image to the right is a jpg. No one or two individuals should dominate a discus… Everyone is encouraged to participate.You may be asked to share what you think, or we may ask for comments from those who haven't spoken. Listen with an open mind. Scolding people is not the point. emotional and moral support for one another. 5. 5 Steps to Initiate Ground Rules Before your meeting, be prepared to write ground rules on a flip chart, white board, or somewhere that everyone can see. To contact an expert in your area, visit http://expert.msue.msu.edu/ or call 888-MSUE4MI (888-678-3464). This is a no-brainer but still good to have as one of our house rules. Everyone is encouraged to participate.You may be asked to share what you think, or we may ask for comments from those who haven't spoken. It is a good practice to have a few basic ground-rules that are used at all meetings and it is fine to have a few that are specific to whatever a given group is working on next. Introduction and initial sharing-everyone joins in b. 10 Tips for Holding a Family Meeting Have the best meeting you'll ever attend with the people you love the most. You won't always need to set ground rules when you chair a meeting. No one or two individuals should dominate a discussion. 10. Give each member of the group five postcards. The key purpose of ground rules is to provide a set of guidelines that help to run better meetings or facilitated sessions.

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